Role Description
People Team Administrator (6 Months Fixed Term Maternity Cover)
Hours: Full Time (37.5 hours), (6 Months Fixed Term Maternity Cover)
Location : Work from Home - Travel to Surrey as and when required
Redhill, Surrey Leatherhead, Surrey Salary: £27,000 per annum + Benefits
33 days annual holiday pro- rata basis (incl. bank holidays) Discounts and cashback at hundreds of shops, restaurants, and activities, plus eligibility for Blue Light Card discounts. Please see below SeeAbility's extensive benefits and reward package.
About You :
Our organisation is fast-paced, innovative, bold and fun and it's our people that make the difference. As a People Team Administrator you will work to support our homes and central support with all queries and administration related to the whole employee life cycle. You will report into the People Support team leader and be responsible for providing an exceptional People Service to our organisation.
The purpose of this role is act as the first port of call to employees and external partners for all people related queries. As a priority, People administrators will handle the majority of employee documentation, including contracts, recruitment paperwork and starter packs. A good understanding and knowledge of employment law and ensuring the HR department conforms to these is key especially relating to right to work and DBS.
About Us:
SeeAbility is a specialist registered charity with a 200 year history supporting people who have autism, physical and/ or learning disabilities, visual impairments. The values or the organisation promote personalisation and inclusion; with a strong focus on helping the people we support learn skills that will bring them greater independence.
Your Responsibilities:
Onboarding
Carry out all the administrative processes in the recruitment of new colleagues. The Talent and resourcing partner will hand the person to the people support team at point of offer. Undertakes all necessary employment checks including DBS, right to work, qualifications, medical checks and references. Liaise with business partners and recruitment if issues with any of these checks. Create the employee file and put all relevant employee detail on to Cascade ensure this is complaint. Set up the new colleague on Cascade and the LMS. Ensure they are given instructions and access to these systems. Arrange their On-boarding and Induction via the LMS. Be the main point of contact alongside the line managers for the employee up to and on start date. Ensure they receive a great service on joining SeeAbility. Liaise with Line Manager’s to ensure they are aware of their responsibility in the induction process. Via Cascade manage the probation process ensuring Managers know when review meetings need to take place. Confirm completion of probationary period in writing as required. Ensure recruitment bonuses are paid in line with the Refer a friend scheme. Keep the establishment up to date within Cascade so we are aware of our employee numbers and current vacancies. Advice and Guidance
Provide day to day advice to Line Managers and Employees on general People related queries, requests, Policies and Procedures, escalating more complex issues to the People Business partner for the area of the organisation. Assist People Business Partners with letters for formal meetings and recording of formal sanctions on the HR system. Leaver Administration
Ensure resignations are acknowledged in a timely manner, the Line Manager is aware of the process and any outstanding annual leave is calculated in accordance with the employee’s terms and conditions. Ensure payroll are aware of all leavers in a timely manner. Ensure exit interviews are conducted for all staff either face to face or electronically. Respond to reference requests for current or ex-members of staff Ensure all company equipment is returned and final salary payment is correct working with payroll. General Administration
Carry out general administration tasks for the People team, for example; sorting post, telephone answering, devising standard Human Resources documents and letters and manage the People support team inbox. Ensure that all DBS for all employees are in live and ensure anyone due to expire is renewed. Working with People Business Partners and Line managers to ensure any DBS that come back with items on are looked into with the employee. Ensure electronic based personnel files are maintained and filing/archiving is completed in a timely manner. Maintain an up to date Procedures Manual for all People Administration duties. Staff Benefits
Administer, promote and track usage of The Hive benefits platform. Ensure new employees are aware of the Hive and have log in’s and leavers are removed. Assist the People support team leader in developing and implementing new benefits. Payroll
Ensure all changes to contract are processed efficiently and entered onto the people data base, ensuring employee letters go out. Check sickness absence information and liaise with manager as necessary to check accuracy, monitor doctors’ certificates expiry dates and inform the relevant manager as appropriate. Ensure payroll receive all processing in Cascade in a timely manner and correct to avoid over or under payment of employees. Our Benefits
Our colleagues at SeeAbility are extremely valued, and so everyone has access to a fantastic package of benefits.
33 days annual holiday, pro- rata basis (incl. bank holidays) Discounts and cashback at hundreds of shops, restaurants and activities Eligible for Blue Light Card discounts Save 10% on monthly bus travel Refer a friend and receive £600 About The Company
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